When a new user is hired, how are security roles recommended to be assigned?

Assigning security roles automatically based on group criteria is an efficient way to manage user access when a new user is hired. This method ensures that roles are assigned consistently and in alignment with the organization’s established policies and structure. By defining role assignments through group criteria, the system can automatically recognize the role suitable for the new user based on predefined attributes such as department, job title, or location. This minimizes the chances of human error that could occur with manual assignments and provides a streamlined onboarding experience.

Utilizing automatic assignments allows for scalability, especially in larger organizations where many users may be hired simultaneously. Meanwhile, relying on supervisor discretion or manual role assignments can introduce delays and inconsistencies, as different supervisors may have varying interpretations of role requirements. Using a role assignment request form could also lead to a slower process, as it would require additional steps for request approval and processing. Hence, the approach of automatic assignments based on group criteria is not only efficient but also aligns with robust security practices by ensuring that users immediately receive the access necessary for their roles.